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TDS Traces

Adhering to tax norms and complying with its regulations makes you a responsible citizen and helps you avoid any penalties. One of the crucial parts of the taxation process is TDS or Tax Deducted at Source. This ensures the income is taxed at the source itself, and to make this process easier and more transparent, the government of India came up with TDS TRACES. TDS TRACES, short for TDS Reconciliation Analysis and Correction Enabling System, is a digital platform that provides solutions against all TDS-related concerns.

Before the introduction of TRACES, businesses and taxpayers had to rely on manual records for their TDS transactions, leading to errors, delays, and more. However, with TRACES, the TDS operations are now smoother, efficient, and quicker. Let's understand this with an example.

Ramesh, a salaried employee at a big company, noticed that he received a smaller refund. When researched meticulously, the reason behind the same was missing TDS credits. Now, if it were before the introduction of TRACES, Ramesh would have had to first contact his employer and his other departments like finance and IT, which would have been a long, tiring process. However, with TRACES, Ramesh could simply log in, download TRACES 26AS, understand the error, and report the same to his employer. His credit can be quickly updated, leading to easy refunds.

Read on as we learn more about TRACES, its objective, registration steps, understanding its report, and much more in detail.

Purpose of the TRACES Website

The Income Tax Department provides TRACES intending to help both: payers and deductors against all TDS-related concerns. Here is what can be done using the TRACES platform.

  1. You may use it to view and download the TRACES 26AS form.

  2. You may use it to submit revisions related to TDS or TCS matters.

  3. This can also come in handy to check your several types of tax statements.

  4. You may also request a refund online using the TRACES platform.

  5. The status of your challan can also be cross-checked here.

  6. TDS deductors may use it to download TRACES form 16, 16A, justification reports, consolidated files, and much more.

  7. Previous TDS corrections can also be requested.

  8. TRACES offers a variety of online services on the platform. This can come in handy to handle a variety of tax-related tasks.

  9. TRACES also provides a grievance redressal mechanism. You may use the platform to submit any kind of complaints regarding any kind of discrepancies in TDS-related matters.

  10. It serves as an organized platform used by both deductors and taxpayers to view, verify, and track their TDS.

These are some primary objectives of TRACES. However, it offers many more uses and functions.

Steps to Register for TRACES as a Taxpayer

If you've read until here, you already know the variety of features the online website offers. However, to make the most of TRACES, you need to register on the same. Here is how you may register for TRACES as a taxpayer.

  1. Consider visiting the official TRACES website.

  2. Now, to move forward and register yourself, click on ‘register as new user. ’

  3. Now, once the new page appears, consider choosing ‘taxpayer’ as your user type.

  4. Here, consider filling in all the necessary details. And then, choose ‘create account’. Here, you may see a confirmation page appearing to confirm your given information. In case you want to update any given detail, you can choose to do so by simply tapping on the ‘edit’ option.

  5. Once everything is checked and verified, you may receive an activation code and link on your email and mobile number.

Steps to Register for TRACES as a Deductor

Now you know how to register yourself as a taxpayer. But what about deductors? Well, worry not. Here is a step-by-step guide on how to register for TRACES as a deductor.

  1. Consider visiting the official TRACES website.

  2. Now, consider moving forward and registering yourself by clicking on the ‘register as new user’.

  3. Choose ‘deductor’ as your user type.

  4. Now, fill in the necessary details asked to complete your registration process.

  5. Once you're successfully registered, you will receive the activation link and code on your registered mobile number and email address.

  6. Now, use the activation link to fill in your code and user ID and move forward.

  7. Once your account is successfully activated, you may easily access TRACES.

Guide to Logging into the TRACES Portal

Now that you know the registration process for the TRACES, here comes the next step: the guide to logging into the platform. If you've already completed your registration as a deductor, here is a quick guide to help you understand how to further log into the portal to avail a variety of its services.

  1. Consider signing into the official portal of TDS-CDC. Now, to move forward, consider logging in to access the TDS TRACES website.

  2. Here, you need to fill in your login credentials, including your ID and password, which is your TIN number. Now, tap on ‘go’.

  3. Now, choose the ‘profile’ menu and click on the same.

  4. Next, you need to fill in your relevant information details, including your PAN, DOB, and more. To proceed further, click on ‘next’.

  5. Here, a confirmation page will appear. Carefully check the information provided by you, and if everything seems fine, click ‘submit’.

  6. Now, you're successfully registered, and an activation link is sent to your registered mobile number and email address.

  7. You simply need to use this activation link and fill in your activation credentials, such as code and ID, to log in.

  8. Now, you may easily access TRACES anytime you want.

Understanding the TRACES Justification Report

When talking about TRACES, individuals often mention TRACES justification reports. The question is what is it? What does it contain? And why do you need to know about it? Well, let's try and answer each of these questions one by one.

Here is what is included in the TRACES justification reports.

  • It consists of mistakes or errors pointed out by the Income Tax Department during the processing of a statement of a deductor for a particular financial year.

  • The information provided by the justification reports can be used by the deductor to correct or rectify their defaults.

  • Deductors need to complete the rectification by providing a correction statement along with the necessary fee or any other applicable charges.

  • Deductors may also use this justification report to provide reasons and clarifications on their mistakes to the authorities.

Process to Generate a TRACES Compliance Report

The basic purpose of the TAN compliance report is to provide all the errors related to the Tax Deduction and Collection Account Number of TAN. You may generate the TRACES Compliance Report for the same using these simple steps.

  1. First, start by logging into the TRACES platform. Choose ‘taxpayer’ as your user type.

  2. To generate a compliance report, you need to choose the option ‘Aggregated TDS Compliance’ tab.

  3. Once done, you may choose any of the given two options to proceed.

  • Based on the fiscal year

  • Based on the default

  1. Next, choose the option ‘submit request’.

  2. Once you've successfully submitted the request, you can simply download the Excel file by navigating to the downloads section.

Overview of the Request for Resolution Facility

As mentioned earlier, TRACES can also be used for grievance redressal, for registering your complaints and getting them resolved. Using TRACES, you may use the feature ‘request for resolution’ to get your complaints resolved. Here is a step-by-step guide on how to use the facility for your benefit.

  1. To avail of the service, first, consider logging into the official portal of TRACES using taxpayer as your user type. Use your registration ID and password to log in.

  2. Now, scroll to the ‘request for resolution’ section.

  3. Here, you may see a variety of categories. Carefully choose the category in which you would like to request for resolution.

  4. Next, choose the assessment year.

  5. Here, move forward by filling in all the essential details and information.

  6. Once you click on submit, a ticket is generated showcasing successful submission.

Now, once you've submitted the request, you can also check the status of your TDS TRACES tickets. For instance, an open ticket means it still is with assessing authority and will be acted upon soon. In case clarification is provided, the ticket’s status changes to in progress. The clarification asked status signals a clarification asked by the tax authorities. Further, a closure status means the clarification has been made and requests the taxpayer to close the ticket.

Conclusion

All in all, when it comes to TDS and TDS compliance, TRACES has a lot to offer. The website equally helps both: deductors and taxpayers with a variety of things, including verification of tax credits, correction of tax credits, filing correct returns, and whatnot. Taxpayers can use the website to view and download TRACES 26AS for precise reporting. Alternatively, TRACES form 16 and 16A can be used by employers for their vendors or employees. From helping individuals check challan status to grievance redressal to generating justification reports, TRACES has made the whole TDS management much smoother and easier.

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