July 18, 2025
4 mins read
Does your EPF account reflect errors in your name? You can now easily update your name in your EPF account with minimal hassle. Not only the name, you may apply for changes in father/mother’s name, gender, date of birth, marital status, Aadhar number, etc. All you need to do is submit the required documents to the authority. These documents are required to assess and verify the details that have to be changed.
It is crucial that your EPF account has the correct details. If there is an error in the name or other details, ensure that it is corrected without delay. In this guide, we will help you understand the process of name correction in EPF account.
To ensure accurate employee records and smooth claim processing, the name of the employee in the Employees' Provident Fund (EPF) account should match the name on the Aadhaar card and official identity cards. The Employees' Provident Fund Organisation (EPFO) offers a facility that allows employees to correct or update their names online through the Unified Member Portal. This makes it quicker and eliminates the need for physical visits.
Visit the EPFO Unified Member Portal at https://unifiedportal-mem.epfindia.gov.in.
Log on with your Universal Account Number (UAN) and password.
Go to the "Manage" tab and choose "Modify Basic Details".
Input the proper name given in Aadhaar and submit.
The system shall authenticate your details through the Aadhaar-based e-KYC by UIDAI.
Upon authentication, the employer must sanction the request through their EPFO employer portal.
Upon employer sanction, the request is forwarded to the EPFO field office for verification.
When approved, the name will be updated, and the employee will be sent a confirmation SMS/email.
During FY 2024-25, 800,000 correction requests were received at EPFO, out of which about 45% got self‑approval online. This automated procedure saves the employer up to 28 days of processing time whilst dramatically increasing efficiency.
Source: PIB
For employees who cannot access the online site or whose Aadhaar is not linked to their UAN, the name correction for EPF can be done on paper. This step requires a joint form from both the employee and the employer to be sent to the EPFO local office. The form must list both correct and incorrect names, along with valid identification proofs. After the EPFO staff check the request, they will change the records.
This way, although it takes a bit more time than the online fix, is still used a lot. This is true, mainly when some big mistakes or matches don't fit in many papers.
Name changes following marriage, particularly for women, are regular and duly accepted by EPFO. The process must be executed properly so that changes are reflected in all records.
Log in to the EPFO Unified Member Portal.
Under the "Manage" section, choose the "Modify Basic Details" option.
Enter the new name and ensure it matches the one on your Aadhaar card.
Submit the name change application along with a supporting marriage certificate or Aadhaar update.
The request is forwarded to the employer for sanction.
On employer sanction, EPFO shall verify and update the records.
A notice is sent after the change has been done successfully.
The Joint Declaration Form is the primary document required to update a name in the EPF records in offline mode. This form should be jointly sponsored by both the employee and the employer and presented to the EPFO office.
Key points:
The form should have such details as incorrect name, correct name, UAN, and employee code.
Both the employer and the employee sign it and stamp it.
Provide photocopies of identity documents with the right name (self-attested).
Send to the regional office of EPFO either in person or by post.
The update is reflected in the EPF account within 15-30 working days.
The Joint Declaration Form must be presented to alter any of the 11 major profile aspects in EPF records. The form should be duly filled out, together with uploading (in the case of online JD) or personally submitted to the regional office.
Source: Livemint
The EPFO has certain guidelines to ensure requests for name correction are valid and authenticated to avoid misuse.
The name should match the one on the Aadhaar, PAN, or other valid government-issued IDs.
Any mismatch with Aadhaar will result in e-KYC failure, preventing online updates.
Any change by employees must be verified and approved by the employer.
EPFO can reject the request if it finds discrepancies.
Corrections should not involve nicknames or initials unless officially recognised.
Source: Livemint
In order to confirm and accept the request of changing a name in an EPF account, the following identity proofs shall be used.
Aadhaar Card
PAN Card
Voter ID Card
Passport
Driving Licence
Marriage Certificate (in case of name change after marriage)
Bank Passbook with photo
Any photo ID issued by the government that displays the right name evidently
Make sure all documents are self-attested and are in the same spelling and format as your name, which you want to be changed.
Source: Economic Times
Proper update of the name in the EPF account is essential in preventing the delay in the settlement of claims and the smooth implementation of e-KYC on the basis of Aadhaar. Although this can be done both online and offline, the online one is quicker, particularly in circumstances where minor changes occur.
Nevertheless, when it comes to the major change or the changes made after marriage, it is critical to have coherence of forms in both Aadhaar and other records. Be it a formal online procedure or a joint declaration form offline, changing your name in the EPF protects your retirement settlement and prevents problems in the future. Before proceeding with the correction request, always ensure documents are well drafted and in the latest format.
Disclaimer: This article is for informational purposes only and does not constitute investment advice. Bajaj Broking Financial Services Ltd. (BFSL) makes no recommendations to buy or sell securities.
Share this article: 
No result found
Log in to the UAN portal, navigate to "Manage" > "Modify Basic Details," input the correct name (as given in Aadhaar), submit, and await employer and EPFO approval.
Yes, you can modify your name online through the UAN portal if your Aadhaar is linked and authenticated.
Modify the name on Aadhaar first and then proceed with the online UAN portal method under "Modify Basic Details."
It will usually take 15–30 working days upon employer and EPFO approval.
Usually 15 to 30 working days, subject to verification and approvals.
First, activate your UAN with Aadhaar/PAN. Then, apply for a name change through the UAN portal.
Utilise the Joint Declaration Form and fill in the right and wrong details, sign it, and present it to your employer along with supporting documents.
First, the request has to be approved by your employer, and then EPFO finally grants approval.
Modify your name through the "Modify Basic Details" option in the UAN portal. In the case of the father's name, there is an offline submission of a Joint Declaration Form.
First, update your Aadhaar details, and then change your name on the UAN portal or submit a Joint Declaration Form through your employer.
This can only be accomplished offline by filling out a Joint Declaration Form with authentic proof to your employer.
You may call the EPFO helpdesk at 1800 118 005 (toll-free) or write to epfigms@epfindia.gov.in
Disclaimer :
The information on this website is provided on "AS IS" basis. Bajaj Broking (BFSL) does not warrant the accuracy of the information given herein, either expressly or impliedly, for any particular purpose and expressly disclaims any warranties of merchantability or suitability for any particular purpose. While BFSL strives to ensure accuracy, it does not guarantee the completeness, reliability, or timeliness of the information. Users are advised to independently verify details and stay updated with any changes.
The information provided on this website is for general informational purposes only and is subject to change without prior notice. BFSL shall not be responsible for any consequences arising from reliance on the information provided herein and shall not be held responsible for all or any actions that may subsequently result in any loss, damage and or liability. Interest rates, fees, and charges etc., are revised from time to time, for the latest details please refer to our Pricing page.
Neither the information, nor any opinion contained in this website constitutes a solicitation or offer by BFSL or its affiliates to buy or sell any securities, futures, options or other financial instruments or provide any investment advice or service.
BFSL is acting as distributor for non-broking products/ services such as IPO, Mutual Fund, Insurance, PMS, and NPS. These are not Exchange Traded Products. For more details on risk factors, terms and conditions please read the sales brochure carefully before investing.
Investments in the securities market are subject to market risk, read all related documents carefully before investing. This content is for educational purposes only. Securities quoted are exemplary and not recommendatory.
For more disclaimer, check here : https://www.bajajbroking.in/disclaimer
Level up your stock market experience: Download the Bajaj Broking App for effortless investing and trading
Open Your Free Demat Account
Enjoy low brokerage on delivery trades
|
Please Enter Mobile Number
Open Your Free Demat Account
Enjoy low brokerage on delivery trades
|
